Dundee
Great firm
About Our Client
A leader in their field
Job Description
Diary Management: Proactively manage complex calendars, scheduling
meetings, calls, and events while anticipating conflicts and resolving them
efficiently.
 Client Engagement: Assisting in consulting responsibilities, including
coordinating client coaching sessions, quarterly client events, and other clientfacing
activities.
 Communication: Act as a liaison for the Managing Partner and Chair, handling
sensitive and confidential communications with professionalism and discretion.
 Board Support: Prepare Board Packs, ensuring timely updates from key
personnel, and assist with related logistics.
 Travel Coordination: Organise domestic and international travel arrangements,
ensuring seamless itineraries and meeting preparations.
 Meeting Facilitation: Coordinate meeting logistics, prepare agendas, create
presentations, and take minutes when required.
 Project Support: Assist with ad hoc projects, conduct research, compile data,
and prepare reports as needed.
 Financial Assistance: Support the Finance Partner with monthly summary
reports and WIP meetings.
 General Administrative Support: Including supporting the wider Administration
Team where necessary.
The Successful Applicant
Degree standard education or equivalent experience.
 Proven experience in an Personal Assistant role, supporting senior-level
executives.
 Skills:
o Exceptional organisational and time management abilities.
o Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
Experience with Power BI is a plus.
o Strong written and verbal communication skills.
o Proactive and solution-focused.
o Good judgement – knowing when to act independently and when to seek
guidance to ensure the best outcomes.
o Ability to multitask and adapt in a fast-paced environment.
 Attributes:
o Discretion in handling confidential information.
o Professional and confident interpersonal skills.
o Attention to detail and high accuracy.
o Flexibility to meet business needs, including occasional extended hours.
Why Join
What’s on Offer
A cmpetitive salary and gerat benefits
Contact
Victoria Natillo
Quote job ref
JN-012025-6649827
Phone number
+44 131 243 2919