Contracts Administrator
Job Description
Faculty / Department
Faculty of Engineering
Salary
£36,381 – £39,379 per annum
Location / Campus
South Kensington Campus – Hybrid
Contract Type / Work Pattern
Full time – Open ended
Closing date
06-Nov-2024
About the role
Imperial College London is the UK’s only university focussed entirely on science, engineering, medicine and business, and is consistently rated in the top 10 universities in the world.
If you enjoy working with people and providing an outstanding customer service experience, in a job where you can make a difference, this could be a fantastic opportunity!
We support Imperial’s Engineering academics by reviewing, negotiating, and eventually signing off the agreements that are required to cover their research activity.
What you would be doing
As a Contracts Administrator, your role will include allocating incoming queries, distributing incoming mail (whether direct-to-inbox or through e-portals), preparing reports, managing the setting up and closing of contract records on our CMS (contracts management system), carrying out initial due diligence on prospective contractual partners.
What we are looking for
Manage the team inbox .
Liaise with and be a primary point of contact for the Departments or other relevant teams across the Faculty.
Support the Head of contracts in the allocation of incoming work items to the relevant team members .
Prepare regular reports on the team’s activity.
Ensure accurate records are kept regarding the contracting process.
Carry out due diligence on prospective contractual partners and support administrative processes, such as providing requested information about Imperial to a partner that needs to set Imperial up in their systems.
Have excellent customer service skills and be a confident communicator when interacting with a diverse range of customers.
Have the ability to prioritise your workload, take ownership of tasks, and offer support across multiple projects.
Be a great teammate with a strong work ethic.
Have an eye for detail in all correspondence and data entry.
What we can offer you
In this post, you will get exposure across the Research Contracts function, and there is excellent scope to develop your skill and knowledge, take on more responsibility, and even get a feeling of what a career as a contract negotiator could be.
You will be part of great team who will help you thrive.
The opportunity to continue your career at a world-leading institution and be part of our mission to continue science for humanity
Benefit from sector-leading salary and remuneration package (including 39 days off a year and generous pension schemes)
Get access to a range of workplace benefits including a flexible working policy from day 1, generous family leave packages, on-site leisure facilities and a cycle-to-work scheme
Interest-free season ticket loan schemes for travel
Be part of a diverse, inclusive, and collaborative work culture with various staff networks and resources designed to support your personal and professional wellbeing.
Further information
This post is full time, open-ended and you will be based at South Kensington Campus.
This opportunity will suit someone who has good IT skills and experience in a frontline customer service environment and enjoys working in a lively team.
Should you require any further details on the role please contact: Dimitrios Batsalas ([email protected]).
Available documents
Attached documents are available under links. Clicking a document link will initialize its download.
Download: Employee Benefits Booklet.Pdf
Download: Contracts Administrator Job Description.Pdf
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don’t hesitate to email us at [email protected]. We’re here to help.
About Imperial
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.
Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.
As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.
This is your chance to help shape the future. We hope you’ll join us at Imperial College London.
Our Culture
We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.
Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.