Early Years Education Centre Administrator

Faculty / Department
Chief Operating Officer (COO) Team

Salary
£36,381 – £39,379 per annum

Location / Campus
South Kensington Campus – On site only

Contract Type / Work Pattern
Full time – Open ended

Closing date
27-Oct-2024
About the role
The Early Years Education Centre is an Ofsted rated outstanding nursery that provides quality care for 210 children between the ages of 6 months to 5 years. We serve the community of Imperial College London’s staff and students. Our spacious and stimulating rooms as well as eco-friendly garden are designed to provide an excellent environment for children to thrive and learn in, thus allowing them to reach their full potential.

We are looking for an experienced Administrator who will support the Departmental Finance Administrator and provide a day-to-day professional, administrative support service for users of the EYEC. This role is permanent and working on-site full time in a Nursery environment.

Safeguarding children is our priority and all post holders are required to adhere to the EYEC’s Safeguarding Children and Whistle Blowing Policy. All post holders must obtain a satisfactory enhanced level Disclosure and Barring check.

What you would be doing
You will be responsible for the general office administration including managing promptly the enquiries to the central administration email account, maintenance of electronic filing systems and database records, producing letters, photocopying, ordering of stationery and compiling data and distributing as required.

The role will support the EYEC Management Team and Line Manager in the smooth running of the EYEC in all daily matters.

You will be responsible for coordinating and booking defects and maintenance and following these up. The role also involves working closely with, and providing advice, solutions to queries, and support to staff and parents, which requires flexibility and differing needs.

What we are looking for
Proven previous administrative experience or relevant vocational qualification
Excellent spoken and written knowledge of the English language
Experience of using databases to store, manipulate and retrieve information
Possess a high level of accuracy and consistent attention to detail
Excellent organisational and time management skills and be able to plan and prioritise tasks effectively
Excellent written and verbal communications skills with a pleasant, outgoing manner
Sound and accurate IT skills (Word, Outlook, Excel and spreadsheets)
Respect for confidentiality, including the integrity and sensitivity of records and awareness of data protection guidelines
To work collaboratively towards the aims of the Centre and its policies and procedures
Ability to work and communicate effectively with a wide range of staff and external visitors from various disciplines and backgrounds
Ability to empathise with, and possess an understanding approach towards, the needs of parents
Ability to work flexibly, cooperatively, and independently using initiative and learn new skills quickly
Ability to demonstrate a knowledge and understanding of safeguarding children
What we can offer you
Career development training
A company pension scheme
A reduced rate in our sports centre
Interest-free season ticket/cycle loan schemes
The opportunity to continue your career at a world-leading institution
Sector-leading salary and remuneration package (including 38 days off a year)
Further information
If you require any further details on the role, please contact: Tracy Halsey, Head of EYEC – [email protected].

Closing Date: Midnight, Sunday, 27th October 2024

Interview Date: 31st October and 1st November 2024

Start Date: 2nd December 2024

Available documents
Attached documents are available under links. Clicking a document link will initialize its download.
Download: EYEC Administrator Job Description.Pdf
 

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please don’t hesitate to email us at [email protected]. We’re here to help.

About Imperial
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture
We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.

Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.