Undergraduate Administrator
Job Description
Faculty / Department
Faculty of Engineering
Salary
£40,201 – £44,722 per annum
Location / Campus
South Kensington Campus – Hybrid
Contract Type / Work Pattern
Full time – Open ended
Closing date
04-Nov-2024
About the role
Are you looking for an opportunity in student-facing administration?
The Department of Mechanical Engineering offers one of the top undergraduate courses globally, with over 700 students at any given time. We are seeking an administrator to join the fast-paced team supporting our taught programme, offering front line support for students and teaching staff alike to enhance the experience of our student cohort. The postholder will be integral to the smooth running of the academic year, forming a close relationship with our teaching staff to deliver efficient exam and assessment, industrial placement, and electronic systems processes and experiences.
Our Undergraduate course consists of two years of core subjects, covering the full breadth of mechanical engineering, followed by two years where students can specialise their modules according to their interests and strengths. We also offer an industrial placement opportunity, making use of connections around the UK and the globe to enhance our students success and ultimate employability. The variety of specialist knowledge is provided by over 60 members of teaching staff, plus a bespoke manual machining workshop.
What you would be doing
You will be part of a core team of administrators offering support for teaching administration, including maintaining module records.
You will ensure effective and smooth running of exams and coursework submissions.
You will be a first point of contact for staff, students and visitors relating to teaching policy and e-learning systems.
You will support the Industrial Exchange Coordinator in coordinating applications and processing placements.
You will be the primary support point for learning resources, including Virtual Learning Environments (VLE’s) and organising Graduate Teaching Assistants (GTAs).
What we are looking for
You will need to be educated to an A-level standard or have equivalent experience.
You have experience working in a front-facing or customer focussed environment.
You have administrative experience and have working in a fast-paced office environment.
You are able to work effectively with people from different backgrounds, cultures and levels of seniority.
Experience in developing VLE’s, managing exams or other assessments, organising exchange programmes, or committee administration are desirable for the position.
What we can offer you
Part of a close-knit administrative and teaching team.
Be part of the wider Professional services community in the department, including coffee mornings, Academic presentations and social engagements throughout the year.
The opportunity to continue your career at a world-leading institution
Sector-leading salary and remuneration package (including 38 days off a year)
Further information
If you require any further details on the role please contact: Josie Young– [email protected]
Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview.
Candidates should be aware that due to high workload during term time, opportunities for annual leave may be restricted within these periods.
We reserve the right to close the advert prior to the closing date stated should we received a high number of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
Available documents
Attached documents are available under links. Clicking a document link will initialize its download.
Download: Undergraduate Administrator Job Description ENG03291.Pdf
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don’t hesitate to email us at [email protected]. We’re here to help.
About Imperial
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.
Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.
As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.
This is your chance to help shape the future. We hope you’ll join us at Imperial College London.
Our Culture
We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.
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