Reception + Office Administrative tasks
Relevant experience in financial services field
About Our Client
A well-established Private Equity firm with about 100 staff in London (Chelsea office) is now looking for a proactive and high-calibre Senior Receptionist to provide comprehensive office administrative support.
Job Description
Key responsibilities:

Front-of-House Duties

Greet and assist visitors, clients, and employees professionally and courteously
Manage phone calls, emails, and correspondence in a timely manner
Schedule and manage meeting room bookings for internal and external users
Ensure meeting rooms are properly set up before each meeting, including seating arrangements, AV equipment, and refreshments as needed
Maintain a clean and organised reception area

Office Administration

Order office supplies and manage inventory
Oversee office maintenance and ensure a safe and functional work environment
Manage vendor relationships, including catering, cleaning, and maintenance services
Coordinate lunch orders and special events, ensuring catering meets dietary needs
Liaise with building management concerning maintenance, pest control, and health and safety issues.
Monitor and report on office conditions to ensure compliance with safety regulations
Maintain effective communication with all levels of the organisation
Assist Office Manager on ad-hoc administrative tasks

The Successful Applicant
Qualifications:

4+ years of front of house and office administrative support role in financial service field, ideally Private Equity firm
Strong organisational skills and attention to detail
Excellent communication and interpersonal skills
Ability to prioritise tasks and manage time effectively
Proficiency in Microsoft Office Suite and scheduling software
What’s on Offer
Offers:

Permanent role
Competitive salary and benefits package
A collaborative and supportive work environment
Opportunities for professional development and growth
Generous pension plan, holidays

Contact
Angela Tam
Quote job ref
JN-012025-6646101
Phone number
+44 20 7645 1442